The Brearley School in New York City seeks a Director of Facilities who will support the facilities needs of this nationally respected learning community of 700 girls and 200 faculty and staff members. Brearley is an independent school that draws students from all five boroughs of New York City and beyond and is the center of extraordinary intellectual energy and exuberance.
The School’s finances are robust and the resources outstanding: a large endowment, fine facilities, plans for construction of additional teaching space, a balanced operating budget and an absence of debt. This is an excellent opportunity for a Director of Facilities to help ensure the continued excellence of a school in vigorous health, poised for continued success, with an outstanding senior administrative team and a steadfast commitment to educating girls.
The Director of Facilities will be responsible for the management of the School’s facilities, including the functions described below. S/he will also be responsible for developing long and short-term plans for addressing mission-critical facilities needs in the School’s current strategic plan.
• Construction Administration/Project Management
Provide overall management of construction projects through programming, design and construction.
Review specifications and bid documents; evaluate, negotiate and recommend award of construction contracts; develop detailed schedules; monitor compliance with contract documents, quality and progress; direct contractor operations; and resolve issues related to design and construction.
Ensure major projects are executed in compliance with established architectural standards, national building codes, New York State building codes, local building codes, local and state fire codes, zoning ordinances and construction auditing procedures and policies.
• Planning/Fiscal Management
Determine School maintenance needs and required levels of funding over the near and long term. Maintain a database of all building systems to provide long-term maintenance data and projected costs. Provide reports to senior school administration that project building maintenance needs and costs.
Plan and oversee multi-year facilities budgets. Continually review projects to ensure costs are appropriate and assigned properly and that projects are kept within budget. Provide necessary reports, change orders, completion documentation, etc., as required.
Provide multi-year plant replacement schedules to use in planning capital expenditures and to address deferred maintenance.
Ensure cost effectiveness, sustainability, consistency, quality, accuracy and performance that adhere to school standards in all aspects of facilities management.
• Managerial Reporting (Internal and Board of Trustees)
Provide staff support for Board of Trustees Building Committee and perform other duties as assigned by the CFO and Head of School.
• Operational Supervision
Oversight of the Department of Facilities in maintaining the physical assets of the School.
Work collaboratively with the Building Superintendent and Facilities department to ensure that all facility requirements are met for school events, and provide a high level of customer service to the employees, school families, visitors, and friends of the Brearley School.
• Energy/Regulatory Management
Assure that all projects and all operations within the School comply with established policies/procedures, industry best practices, ADA compliance and State and New York City regulations.
Serve on various School committees including the Board of Trustees Building Committee and the Crisis
Maintain plans for fire evacuation, disaster response and other contingency planning.
Critical for success in this position is the ability to build strategic alliances and relationships, manage talent effectively, foster open communication and build an ethical culture. Strong interpersonal communication skills, collaboration, flexibility, problem-solving, excellent follow-through and respect for diversity is required.
The Director of Facilities must possess strong, demonstrated leadership skills, effective performance management skills and a high level of technical knowledge of federal, state, local rules, regulations, laws, etc.
S/he must also possess the ability to read blue prints, and must be technologically fluent (Microsoft Excel, Word, etc).
The successful candidate must be able to manage multiple tasks in the face of time constraints.
The Director of Facilities must be able to work various/flexible hours as needed, including evening and weekend hours and to be on call 24 hours a day for emergencies.
Bachelor’s degree with a focus on engineering, architecture or planning highly preferred, coupled with 10+ years of experience in project management, supervising facilities construction, maintenance and ongoing operations. Building and project construction management experience in a non-profit or educational setting is
Please submit a copy of your resume and cover letter to firstname.lastname@example.org by Friday, April 4, 2014. No calls will be accepted.